With documents being increasingly converted from the physical to the digital, there’s a huge amount of information available from any company that could be appealing to hackers, and deeply embarrassing or compromising if leaked. As these documents are also often circulated via email, or other sharing and productivity tools, companies need to be sure these documents in all their formats are properly covered by their cybersecurity plans, to ensure sensitive data remains protected. This whole process can begin by examining compliance, and whether your company is aligned with best standards and practices, according to an article in CSO Online.
Says Allen Ureta, managing director at Deltamine, to CSO Online, “Compliance covers the legal, regulatory, and policy environment surrounding document management. Organizations must adhere to these requirements, encompassing data retention, disposal, and the creation of audit trails. Compliance ensures that not only is data protected but also that it is managed within the boundaries of the law.”
This compliance is also dependent on ensuring documents are properly classified, and critical for ensuring security considerations are appropriate for what is being protected. Says Reese Solberg, managing director at EY, to CSO Online, “For example, when identifying the key objectives organizations may typically identify increased efficiency, reduced costs, increased collaboration. Given the significant cyber risks organizations face in our rapidly digitized world, it’s essential that the organization also clearly articulate an objective to protect the data, documents, and systems from the outset.”
To help evaluate the proper cybersecurity needs for any document management process, an organization should start by asking:
- Where is my data located?
- What does my data consist of?
- Who has access to this data?
- What protections are in place for this data, and are they appropriate?
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